Checklist before a degree of doctor

How are doctoral defences affected by the corona virus?

When What Who

Before the faculty opponent and the examining committee are appointed and before the thesis is sent to the printers.

Double check the subject/ specialisation of doctoral studies in Ladok and the degree title ("teknologie" or "filosofie" licentiate-/doctor degree) in the decision of admisson. 

The degree certificate states both subject and specialisation.

For possible change of degree title ("teknologie" or "filosofie" licentiate-/doctor degree) see the faculty's regulations on changing the degree title (only in Swedish).

Doctoral student double checks the subject/ specialisation of the doctoral studies and the degree title ("teknologie" or "filosofie" licentiate-/doctor degree). 

If applicable, doctoral student applies for change of subject using the form application for admission to doctoral education. Desicion is made by the head of the department.

If applicable, doctoral student sends a request of changing the degree title to the Faculty Board.

At least six months before the doctoral defence.

Approach faculty opponent and assess an approximate time for doctoral defence with regard to probable completion date for the doctoral thesis.

Main supervisor in consultation with other supervisor(s) and professor responsible for doctoral studies.

Approx. six months before the doctoral defence.

Determine the date for the public defence. The doctoral defence may take place during semesters and during the summer recess with the exception of the period from 15 June to 15 August.

Book public defence date and time in the online calendar. Make a preliminary booking already when approaching an opponent. Maria Grazia Muggeri can answer your questions.

Date is determined by consultation between doctoral student, supervisor and faculty opponent.

Doctoral student books date and time for the defence in the online calender.

A few months before the doctoral defence.

Ensure that all courses have been completed and that they are reported in Ladok. Check against the subject curriculum and the individual study plan (course in research ethics of at least 2 credits is mandatory for doctor degree). Read more regarding course requirements.

Doctoral student and (main) supervisor

A few months before the docotral defence.

Appoint faculty opponent and examining committee using the form Opponent and examination committe at public defence

Inform opponent and examining committee about the procedure of doctoral defence. See faculty's regulations regarding public defence and examination committee

Especially important to inform a foreign opponent about the procedure. See the faculty's Information for the examination committee and the opponent.

Main supervisor (in collaboration with the other supervisor(s) and the professor responsible for doctoral studies) sends proposal to the Faculty Office.

Section dean makes decision about faculty opponent and examining committee. The time for the doctoral defence is thereby affirmed.

Main supervisor is responsible for informing the opponent about the procedure.

A few months before the doctoral defence.

Permission from journal publishers to print published papers.

Book a schedule for the production at least 14 weeks before the doctoral defence.

The compulsory edition of the printed doctoral thesis shall be 10 copies.

Doctoral student

A few months before the doctoral defence.

Book a hall for the doctoral defence.

Supervisor/doctoral student. In case the doctoral defence will be held at a different location a request has to be made to the facutly board.

10 weeks before doctoral defence.

Official notification of the date of the public doctoral to take place three term weeks in advance. The period from 15 June to 15 August may not be counted in this period of availability.

The university library website provides information on printing, official notification and advertising and summary.

The thesis is to include a popular science summary in Swedish of at least two pages.

Doctoral student.

At the latest, three term weeks before the docotral defence. 

The thesis is sent out to the faculty opponent, grading committee and same subject departments in the country (a mailing list should exist in the department) and for deposition in Carolina (10 copies of the obligatory edition of 80 copies)

Information about the thesis is sent out to all departments within the section, to relevant departments at other Swedish universities and your department and university web calendar (ask the webmaster of your department to post it according these instructions for the calendar.

Subject responsible professor provides mailing list.

Doctoral student distributes the thesis.

Approx. two weeks before the doctoral defence.

Information for press release concerning the dissertation sent to the Information Office.

Information Office contacts the doctoral student who now must have the text ready.

Before the degree can be awarded.

Report to Ladok that all courses for doctoral degree have been completed (course on Research Ethics of at least 2 credits is mandatory for Doctor degree).

 (Main) supervisor.

The day of the doctoral defence.

Doctoral defence and examination committee meeting. Form for examination committee protocol for doctoral degree

Doctoral student, faculty opponent and examining committee, etc.

After doctoral defence.

Reports:
1. Approved doctoral defence reported to Ladok.
2. Examining committee minutes sent to the faculty office.
3. If the doctoral defence is not approved (fail) the section for digital publishing must be notified diva-helpdesk@ub.uu.se.

 (Main) supervisor.

After doctoral defence.

Application for degree certificate.

Doctoral student applies to the Graduation Office.

Last modified: 2021-03-10